Privacy Policy
Last updated: 28 January 2026
Who we are
Beyond Spreadsheets Ltd builds custom portal software for charities and volunteer organisations.
Company: Beyond Spreadsheets Ltd
Email: hello@beyond-spreadsheets.co.uk
Website: beyond-spreadsheets.co.uk
What data we collect
We collect data you provide directly:
- Contact form submissions (name, email, organisation, message)
- Account information if you sign up (name, email, password)
- Information you enter into your portal (varies by configuration)
We collect automatically:
- Basic analytics (pages visited, device type)
- Cookies for authentication and preferences
How we use your data
We use your data to:
- Respond to your enquiries
- Provide and maintain your portal service
- Send service-related communications
- Improve our products
We never sell your data or use it for unrelated marketing.
Where your data is stored
Your data is processed by:
Supabase (database & authentication)
- Data stored in UK/EU data centres
- SOC2 Type II certified
Vercel (website hosting)
- Edge network with EU processing
- SOC2 Type II certified
Resend (email delivery)
- Used to send transactional emails
All processors are GDPR compliant.
Data retention
- Contact form enquiries: Deleted after 2 years unless you become a client
- Client portal data: Retained for duration of service + 30 days
- On cancellation: Full data export provided, then deleted within 30 days
Your rights
Under UK GDPR, you have the right to:
- Access your data (request a copy)
- Rectify inaccurate data
- Erase your data (right to be forgotten)
- Restrict or object to processing
- Data portability (receive your data in a usable format)
- Withdraw consent at any time
To exercise these rights, email hello@beyond-spreadsheets.co.uk
Cookies
We use essential cookies for:
- Authentication (keeping you logged in)
- Security (CSRF protection)
- Preferences (theme, language)
We do not use advertising or tracking cookies.
Changes to this policy
We may update this policy occasionally. Significant changes will be communicated via email to active clients.
Complaints
If you are unhappy with how we handle your data, you can complain to the Information Commissioners Office (ICO):
ico.org.uk
0303 123 1113