Real Results,
Real Organisations
See how organisations like yours stopped drowning in spreadsheets.
Derby Kids Camp
Children's Holiday Charity | Derby, UK
"From 10,000 lines of code to a proper portal"
!The Challenge
Derby Kids Camp runs week-long summer camps for disadvantaged children, relying on 200+ volunteers each year. Managing applications, DBS checks, references, qualifications, and role assignments was drowning the admin team in spreadsheets and manual processes.
✓The Solution
A custom volunteer portal that handles everything: online applications, self-service profiles, document uploads, admin dashboards with action lists, and automated reminders. Built specifically for how DKC actually works.
Before & After
❌ Before
- •Applications via Word doc emailed around
- •DBS tracking in a spreadsheet
- •References chased manually by email
- •No visibility of application status
- •10,000+ lines of custom Google Apps Script
✅ After
- •Clean online application form
- •Documents uploaded and tracked automatically
- •References requested with one click
- •Real-time progress tracking for everyone
- •Purpose-built portal, properly maintained
What We Built
We went from spreadsheets everywhere and constant chasing to a system that just works. Volunteers love it because they can see exactly where they are in the process. We love it because we're not drowning in admin anymore.— Derby Kids Camp Admin Team
More Success Stories Coming Soon
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